Top Catalog Management Software Trends in 2021

Top Catalog Management Software Trends 2020 Print vs Digital
Catalog management has come a long way, from print catalogs to predominantly digital. Learn about 2020's major trends in catalog management software.
Catalog management has come a long way, from print catalogs to predominantly digital. Learn about 2020's major trends in catalog management software.

In this Article

Catalog Management Software adoption is rising. The market is set to grow by $432 million during 2020-2024. Considering the relationship between the ecommerce industry and the critical need for intuitive organization tools, it only makes sense. As online retail evolves, so does the capacity for a catalog management software. It’s the key to improving product data and content quality.

Catalog management software facilitates the editing and enhancement of product details.

It showcases information in a way to help buyers make a decision. Similarly, product information management software (PIM) empowers teams with tools, best practices, and concepts to organize, maintain, and export content to various sales channels.

PIM is basically synonymous with catalog management software. PIM software doubles as a tool for centralizing product data and a cloud-based product catalog itself. In many cases, a PIM can even create digital catalogs in PDF form or help in publishing print catalogs. So a PIM can act as a catalog management software, but not the other way around.

So what makes a robust catalog management tool in 2021 today? In the following post, we break down the top trends in the evolution of catalog management software. 

1. Now Essential for Remote-Work Productivity

As a result of COVID-19, most organizations are working remotely. Even before the pandemic, remote work had been growing rapidly, with a 159% increase between 2005 and 2017. To meet the needs of remote teams, cloud-based catalog management software has become essential. The shift from print to digital catalogs occurred alongside the shift from on-site to remote work.

People on a Video Call working remotely catalog management software

Why is cloud-based catalog management software necessary for remote work?

For any organization, a secure way of storing and deploying product data is critical. Lacking security for your catalog could lead to file theft, at worst. For instance, Uber’s Cornershop reportedly stole and used grocery shopping app Instacart’s product catalog images. To avoid a situation like this, cloud-based software offers a secure solution. Only authorized users can access the digital catalog, no matter where they are working.

A few decades ago, remote work in the ecommerce industry would be fairly difficult, if not impossible. Even a decade ago, when ecommerce was beginning to boom and more SaaS solutions were entering the market, remote work was unheard of as the norm. The largest challenges to remote work would have been mismanagement, lack of organization, and slow communication. Catalog management software targets these issues to make the marketing process easier for teams. A solution like this has sped up the adoption of remote work.

How does catalog management software streamline remote work?

Working in an ecommerce organization is already complex. Be it small or large, any business has many departments. As such, all teams must work together to produce amazing results. 

The marketing team alone has a lot on its plate. They are responsible for turning product data into winning content. When working remotely, the marketing team members, as well as other departments, must be on the same page. Otherwise, the organization risks inconsistent brand messaging.

To solve this, a catalog management software tool provides the following features:

  • Improve data management
  • Identify gaps in the content
  • Publish product content to multiple platforms

A cloud-based catalog management tool will do all of this while maintaining collaboration. Let’s discuss each feature a bit more to understand its specific implications on successful remote work.

Improving Data Management

A catalog management software will address all things data. The solution addresses the challenges of working remotely. Haphazardly organized product data and files will no longer be an issue. A cloud-based catalog software will make all product data available to all remote teams. All data is unified, consistent, and up-to-date across all users’ interface.

Identifying Gaps in the Content

Inaccuracies and missing data is a major problem when working remotely. Ecommerce organizations can suffer from publishing unseen errors. Missing product information has a defining impact on customer satisfaction, reviews, and product returns. To avoid these lapses in content quality, a catalog management software today must support content completeness assessment. That way, remote teams can address missing content immediately.

Publishing Content to Multiple Platforms 

Once remote marketing teams are ready to send out content, catalog management software makes the syndication process easy. Everything is already centralized on the interface. Thus, once validated and quality is ensured, they can directly syndicate to the desired channels. Be it an organization’s own website or other retailers. The software will publish consistent, up-to-date data and marketing content across all platforms.

2. Catalog Management Software Delivers ROI for Small Businesses

In the past, catalog management software tailored to larger businesses. With a high number of products or a high SKU count, it makes sense to implement a software to organize it all. However, organizations with a lower SKU quantity may have hesitated before investing in a long-term catalog management software… At least, not until more products are added.

Now, the environment has changed. We are finding that even smaller businesses can receive a substantial return-on-investment with catalog management software in 2021. Even organizations with a few hundred products are utilizing and benefiting from a catalog management software. 

Why is catalog management software beneficial for smaller organizations? 

When understanding this major trend, it’s important to recognize the context. The current state of ecommerce is poles apart from a few years ago. Today, online retail has grown to create opportunities to sell on multiple channels and now has an incredible amount of highly advanced ecommerce software to choose from. 

What does this mean regarding smaller organizations? Essentially, any business can sell on a plethora of channels no matter their SKU count. As a result, catalog management software is applicable to small businesses selling in many online spaces.

Catalog management software helps organizations with fewer SKUs address two challenges:

  1. Organizing product data
  2. Syndicating product content to multiple channels

No matter what size an organization is, there will always be obstacles. Particularly, when it comes to data organization and syndication. For example, it’s rare to find a business that hasn’t struggled with disorderly product information. Publishing on many channels manually without a management system is chaotic. Regardless of SKU count, it’s important to improve the organization and process of sending your product data right from the start.

A catalog management software addresses both challenges. That’s what its core principles are all about: Centralization and Multichannel Syndication. 


Despite a smaller SKU count, a business needs an efficient, automatic way of managing product data. 

Traditionally, organizations have used spreadsheets and folders full to the brim of files. After all, each product comes with a heavy amount of baggage. Long lists of product attributes. All forms of content that various disparate files contain. From product description and copywriting to photography and other digital assets, product managers and marketing teams struggle to keep up with it all. Understandably, the lack of unification can lead to inefficiency.

Fortunately, small businesses can completely avoid any of the costs of manual management. By centralizing all product data and content onto one hub, the catalog management software, it eliminates disorganization.

Multichannel Syndication

Smaller organizations may be sending out their product content to multiple channels. That means it can take a lot of manual work, energy, time, and misdirected focus to send out to multiple retailers and marketplaces.
For this, catalog management software is extremely beneficial. Additionally, ensuring that all content is complete is another hurdle to overcome.

With a robust catalog management software, businesses can grow via entering new sales channels. The centralization feature unifies all necessary product data. This already accomplishes half the work. From there, an organization chooses which channels on which to sell. The software tailors content by channel. Thus, this ensures that data remains high-quality and fits each channel’s requirements. 

A catalog management software that does this automatically helps organizations of any size manage time. And while addressing any challenges.

3. eCatalogs Now Promote Sales and Customer Relationships

catalog management software solutions for 2021 digital catalog

An eCatalog, or digital catalog, is an online or electronic source that captures all products and their descriptions, specs, and pricing information. The demand for digital catalogs by sales teams is a major facet of catalog management software in 2021. The ability to deliver simple digital catalogs to sales and customer service reps is crucial for increasing sales and customer relationships.

The biggest advantage of digital catalogs for these teams is the rapid search capability. In a nutshell, it improves the speed and efficiency of both teams to make more sales and maintain customer satisfaction. However, we can further break down and analyze the benefits of a digital catalog for either team.

A digital catalog helps sales and customer service teams do the following tasks:

  1. Communicate pricing
  2. Share digital assets
  3. Email products specs to customers and prospects

First, let’s discuss why sales teams need digital catalogs.

Why is a digital catalog important for sales reps?

Efficiency is the prelude to success in ecommerce. Sales reps know this well. Since they guide prospective customers through the sales funnel, they understand most that time is money. After all, time is a vital factor in a customer’s journey to the point of sale. 

So when they’re in the middle of calls answering questions about product information, the response time must be rapid, accurate, and up-to-date. Instead, a lot of sales reps waste time searching for products. They go through multiple spreadsheets looking for data across multiple rows and columns. 

Consequently, this slows down the sales process. Time is wasted for both the current customer and the next lead on the list. In fact, for every extra minute that a sales rep spends looking for product information is a minute lost establishing a customer relationship. 

A digital catalog makes it easier for sales reps to find everything that they need. Instead of looking for data in multiple files, sales reps have the digital catalog as their one-stop-shop. Answering a question becomes an open-and-shut case. Consequently, sales reps can pour their efforts into closing the deal.

Why is a digital catalog important for customer service reps?

The customer service team needs product information at their fingertips. With a catalog management system, they have access to accurate information immediately. The following are a few specific cases that show the value of an eCatalog.

Product Installation

Customers calling customer service for help in installing a product want aid fast. The rep has to be able to assist in real-time. 

How many times have you called a customer service line in dire need? Then, realizing you have wait as they search for information, the frustration rises. Sure, most customers are understanding. However, there’s no question that a tricky data retrieval process has long-term impacts on customer relationships. Especially when it comes to setting up a product. 

With a digital catalog, the rep can easily find the specs and installation instructions. From there, they can email that information ASAP.

Replacement Parts

Here’s another example. If an issue arises for a customer, like a product part breaks, they will call customer service to ask about replacing the part. As such, customer service reps have to survey the catalog quickly to find the replacement part. 

Upselling & Cross-selling

Customer service reps have other responsibilities too – like upselling and cross-selling opportunities. A catalog management software, with its organized tagging system, allows for easy finding of similar or related accessories.

When a customer calls regarding a specific product, the rep can recommend such products. As such, faster search allows a business to achieve more sales.

In 2021, catalog management software must cater to sales and customer service teams seamlessly. Everything is centralized, which simplifies the digital catalog creation process. Many businesses have found success in dealing with customers. An open-access digital catalog has been able to maximize revenue.

Digital Catalog software ecommerce ecatalogs

4. Multichannel Support for Increased Revenue

best catalog management software for 2021

In the past decade, a multitude of sales channels has entered the e-commerce arena. The upsurge in multi-channel e-commerce has caused a dramatic shift in how businesses scale. The benefits of selling on more than one channel have become widespread. After all, many consumers shop across multiple channels.

Multichannel commerce is a two-way street. Marketplaces could not have grown as much as they have without third-party sellers. Today, large marketplaces such as Amazon and eBay are rampant with the competition. Therefore, pushing out your product on a variety of marketplaces, retailers, and platforms maximizes brand awareness.

The number of sales channels continues to grow.

Recently, large retailers like Walmart and Target have further expanded to offer third-party retail. Both introduced a seller marketplace feature, allowing for more options on which to publish your products. Even Home Depot may be considering adding its own seller platform. Needless to say, catalog management software has to cater to multichannel selling.

How has multichannel affected the evolution of catalog management software?

Before, any low-end catalog management application could pass. In 2021, businesses are more likely to consider choosing software based on its robustness. In other words, the better a catalog management software can support multiple channels, the higher its value.

What are the benefits of using a multi-channel catalog software?

No one is debating the benefit of selling on multiple channels. Selling through third-party retailers and other marketplaces reach a broader audience. Organizations can receive the attention of as many buyer personas as possible. Thus, it boosts the potential for increased revenue.

Using a catalog management software optimizes the syndication process. So sending out products to multiple channels is smooth and error-free. After all, the biggest struggles in scaling lies in the time and effort it requires. Fortunately, businesses that invest in tools like catalog management software have been able to reduce their time to market. 

5. Inclusivity to More Businesses

A few years ago, catalog management software didn’t support just any business model. Truthfully, it really only made sense for organizations that needed to manage a lot of channels. For example, brand manufacturers and distributors were the only two types who required catalog management. To give a short answer, these business types must send product data to many endpoints. 

Today, ecommerce has opened up the opportunity for direct selling. Thus, catalog management software can cater to sellers and direct-to-consumer business as well.

First, we’ll discuss the main business models.

Types of Businesses

Brand Manufacturer

A brand is an organization that manufactures a product.

Previously, the main characteristic of a brand was the name or identity. It is a well-known business entity whose products are distinguishable from other similar products, like HP, Coca-Cola, and P&G. Generally, brand manufacturers only sold products, usually wholesale, to a distributor. Then, the distributors would continue the supply chain by selling to wholesalers, retailers, and other sellers. Essentially, brands never sold directly to consumers.

To keep track of all distributors and retail partners, catalog management software was a fitting tool for brands.


A distributor follows a business-to-business model. Distrubtors sell to various wholesalers, retailers, or sellers. Usually, they buy products from various brand manufacturers in-bulk. Then, they create inventories to sell to retailers. Basically, they are a critical third-party in the supply chain.

For distributors, catalog software is important to manage their numerous partnerships. After all, they receive product data from suppliers and must send it to various channels.


A seller is another third-party retailer who buys products from vendors and distributors. Then, they sell them on marketplaces. Usually, they tend to price and market the product themselves. Since usually resell items from a brand manufacturer, this sets them apart from brands.

DTC Organizations 

A DTC (D2C), or direct-to-consumer organization is a business that sells directly to their consumers, without any third-party retailer or liaison between them. Many businesses now have jumped onto DTC channels, even those that never did so before. In other words, a brand manufacturer can now sell directly to consumers – in addition to their other partnerships. A distributor can also open a DTC storefront if they see fit.

With today’s more inclusive catalog management software, organizations can branch out. So these traditionally B2B businesses can now add another stream of revenue by marketing to their consumer base. 

6. Support for More Data Types to Enrich Product Content

With the amount of data necessary for product management today, catalog management software has had to level up. Before, there wasn’t much of a requirement for more than a few data types. Now, businesses want to enrich their product pages and descriptive, customizable data. New types of products and services may need specific attributes. To account for that, catalog management software must allow for a greater variety of data. 

ecatalog management solution

Catalog management software now includes the following data types: 

  • String
  • Integers
  • Decimal
  • Price & currency
  • Picklists
  • Measurement

String: A string is a product attribute that is characterized by words with a character limit.

Integers: Integers are just numbers that signify a product attribute, such as size.

Decimal: This data type encompasses exact numerical variables with a decimal.

Price & Currency: The variable price will refer to an individual product unit’s price, set to a certain currency.

Picklist: Picklists are documents that organizations will send to warehouse pickers to fulfill customer orders. They describe what items you will need from the inventory, as well as the numbers of SKUs and the location of the warehouse. It initiates the order fulfillment process.

Measurement: Measurement data is perhaps the most important attribute. Because it converts units from Imperial to metric, it is a defining feature of simpler international e-commerce.

With many data types, there becomes a growing demand to manage specific data requirements. This is called data validation. The catalog management software of 2021 must offer validation rules for each sales channel’s requirements.

Data Validation Support

Robust catalog management software will have detailed data governance tools. This ensures clean data quality. Because of how many channels exist, organizations must cater to each channel’s data requirements. Below, you can see an example of general data validation rules to follow. Some features may vary depending on the channel. However, data like the UPC (Universal Product Code) remains the same everywhere.

  • Product Titles: 100 characters
  • Descriptions: 400 words
  • Bullets: #5
  • UPC: 12 digits

The software has to include channel formatting elements. This will tailor data to the channel, which simplifies data validation. In other words, it formats data to comply with the specific rules of every sales platform. Not only does every data field match up with channel requirements, but fields and variables remain consistent. For example, the same variable name will be displayed across all relevant products, like “gallons” or “each.” 

catalog management software variables attributes pim

7. Readiness Reporting for Easy Channel Syndication

A critical trend in catalog management software is the necessary feature of content completeness. And this is one trend that will not be going away anytime soon. 

Over the years, e-commerce businesses have experienced many issues regarding data inaccuracies. Fortunately, centralizing product content can solve many of these errors before publishing product pages. That’s the major benefit of storing all product attributes and marketing content in one hub. Many businesses have found a dramatic reduction in errors. 

However, with how competitive the current environment has become, it’s important not to turn a blind eye to content completion. With a multitude of channels to sell on, as well as SEO considerations, it’s essential for catalog management software to include readiness reporting and content completeness scores. To go further in-depth, we’re seeing a major need for more specific content completion attributes. In other words, each department or team has specific standards for their primary tasks or goals.

Let’s summarize before we discuss each aspect further. In 2021, catalog management software needs to assess content readiness in two areas:

  1. Retailer-specific content
  2. Department-specific content

Content Readiness for Retailers and Sales Channels

How you optimize product attributes, data and content will vary depending on the channel. Product management and catalog management software to tailor content to each one – automatically, once again. With an automated validation process, rest assured that all product specs will comply with distinct retailer load sheet requirements.

What tools improve content readiness?

A catalog management software has integrated tools to ensure your product content is ready. Before you publish, the software keeps you on track with features like Content Grading and Completeness Scoring. What exactly does each of these do to get product pages ready faster?

Content Grading will literally give a grade to your content based on its quality. This ensures that the content meets the recommended text character and word length. Consequently, it also means that content is enhanced. In other words, it assesses content from an SEO-standpoint as well. 

Completeness scoring will display how far along your product content is. Are there any elements missing? Do you have all tags and keywords filled in? Are titles optimized? Are digital assets linked and tagged properly? Every part of your product page is analyzed to avoid missing any important details before publishing.

(We’ll go into more detail about content grading and completeness scoring later on.)

How can catalog management software tailor content readiness to each department?

Here are a few examples of how catalog management systems assess content by the department. Each area has attributes specific to their tasks on the software.

  • The web team needs a set of attributes to make the product look complete. This team can have its own completeness attribute called “Web Complete”.
  • The supply chain team needs its own set of attributes to fill in the UPC numbers, product dimensions, weights, etc. 
  • The marketing team needs to make sure the title, description, and product features are complete.

8. Rich Digital Asset Support to Propel Engagement

Marketing has evolved, and with it, the need for a rich variety of visuals. As such, catalog management in 2021 is supportive of a wide spectrum of digital assets. For engaging product content, the trend has leaned towards highly enriched digital assets. From video to multiple types of photography, competition has increased the number of options. 

Recognizing the need for businesses to leverage digital assets, catalog management software has risen to the occasion. Considering the cloud-based infrastructure of catalog management software, this is perfect for digital asset management. The secure storage system keeps all digital asset files safe and unified. 

Types of Digital Assets

  • Original Art Files: PSD, AI, etc.
  • Web Images: JPG, PNG, Web 2000
  • PDF Installation Guides, User Manuals & Spec Sheets
  • Spin Photography
  • Videos for In Use or Installation

Support for Digital Asset Tags

Catalog management software applications are capturing a variety of tags for each digital asset. In recent years, there has been increased support for more tags. This includes the keywords and tags not only for search but also for SEO strategy.

A detailed tagging system helps you organize your digital assets. With metadata, digital assets can be categorized by relevant terms. Metadata, or data that informs about other data, essentially describes a file. 

For example, it describes when a photo was taken or uploaded, the file type, the dimensions, and so on. Metadata tagging on a catalog management software makes all files findable. Any user can retrieve desired digital assets based on keywords, or year it was taken, or asset type.

catalog management software pim metadata tagging

Why is support for more digital asset tags important?

There are two major benefits of a robust tagging system:

  1. Searchability
  2. Search Engine Optimization

Product Searchability

The more tagging allowed, the most specific users can get with their searches. It allows for fewer products per search results to easily find products quickly. As a result, all users on the catalog management system can quickly search for specs and data. 

Search Engine Optimization

A robust metadata tagging system makes it easier to boost SEO. With any search query, web crawlers pick out relevant metadata, including that of digital assets. Image optimization is a huge factor in higher search rankings on ecommerce sites and otherwise. Detailed metadata improves SEO for product pages automatically. 

Overall, a catalog management software tool will comprehensively tackle digital asset organization. WIth a rich tagging system, it enables opportunities for high-quality SEO and reduces time, cost, and inefficiency from searching for products on the user’s end.

catalog management software print catalog omnichannel

9. Omnichannel Support (Print & Digital) to Boost Sales

Although digital catalogs have taken the forefront of product information management, print is still an option. With digital, businesses like Pennsylvania’s Fine Wine & Good Spirits can easily expand their catalog to offer more products and order sizes online. 

Businesses still find print catalogs valuable depending on their specific goals. Interestingly, many brands today have gotten attention from revitalizing the usage of print catalogs, like Ikea and H&M. Furthermore, consumers still are spending on catalog purchases – about $850 a year. So don’t be quick to write print collateral off yet. 

Luckily, choosing between digital and print is not necessary. With catalog management software, it’s beneficial to have both capabilities built-in. To see the value in the recent “counter-trend” of print catalogs coming back, let’s look at the types of collateral and when to use them.

Types of Print Collateral

The following are possible forms of print catalog materials that a catalog management software is built to generate.

  1. Catalog
  2. Flyer
  3. Spec sheets
  4. Pricebook

General Catalog

This is a standard, physical publication of product information, usually in book or magazine form. An organization may publish a catalog annually or seasonally. Catalogs tend to be targeted towards an organization’s main buyer persona or audience.

Flyer or Custom Catalog

This sort of catalog is more specific, focused on only a subsection of products. Usually, the focus can be a collection of relevant products to a certain topic. But it can also be about a subject unrelated to the products themselves. For example, published a new COVID-specific catalog regarding keeping their staff and customers safe. 

catalog management services and software 2021

Spec Sheets for Brand Manufacturers. 

Spec sheets organize all the technical specifications of a single product. Usually, one or two pages, the purpose of a print spec sheet is to completely answer the technical questions a customer has on a specific product. Spec sheets are at the product-level, meaning they focus on a single product at a time. However, they may contain a chart with all the product variations or variants.

Price-books for the Sales Team

A price-book will include up-to-date pricing information of an organization. Recently, price books also have a small picture of the primary product. Price lists are usually at the SKU-level, so they usually hold information about the current inventory.

Why should businesses use print catalogs?

Digital catalogs make things a lot easier for the fast-paced ecommerce environment. However, there remains to be value in publishing tangible print catalogs or collateral. For one, customers still appreciate the sensory experience of a catalog in their hands. Secondly, it presents another opportunity to receive customers.

Nowadays, there is a major trend of bridging the gap between digital and print marketing efforts. Frequently, consumers are inspired by print catalogs, whether they realize or not, to further check out the brand online or in-store. Significantly, those who browse print catalogs find their way to digital touchpoints to make a purchase. Print simply adds a second channel or touchpoint to reach consumers. Using both to enhance each other can be a powerful move.

top catalog management software for retailers

10. Accessible from Multiple Devices for Efficiency

A major trend in catalog management software has been making the interface accessible across different devices. Mobile-friendly technology is critical to all organizations today. 

Usually, we think about mobile-friendliness as important to user experience. Generally, mobile-friendliness is key for searchable, easy to navigate customer-facing apps. In other words, we assume that making an app adaptable to any screen size is more relevant to what customers will see, and not internal teams. 

Rather, behind-the-scenes applications also need to cater to certain use cases or specific instances in which a mobile-friendly interface will improve processes.

In what instances would mobile-friendliness be necessary?

Within a catalog management software, there are many roles that department employees take on. User roles include the following (non-comprehensive) list:

  • Marketing users
  • Designers
  • Supply chain users
  • Dealers
  • Sales reps

Although not all users require mobile access, the feature is incredibly critical for Sales Reps and the Executive Team. Notice – these two user roles are vital to the final steps of the product cycle. Sales teams overlook the process of converting a lead into a customer. The executive team oversees the overall management of product deployment. Let’s take a detailed look into why these teams necessitate a mobile-access use case.

Why is mobile-access important for sales and executive teams? 

Recently, it has become common to find many employees working on mobile. In fact, a great 91% of employees are using smartphones for work-related tasks, even in their free time. Be it remotely, on-site, or after work hours, smartphones have gained traction as a work tool. 

Gone are the days of no-phone policies at work. We see this increased smartphone usage maximizing sales. An efficient catalog management software takes mobile use cases into consideration. That way, it streamlines the work of sales teams. 

Here the main ways that a catalog management software can do that:

  1. Rapid product search
  2. Real-time communication
  3. Workflow and data is unified 

Sales and executives can quickly search and find products in the catalog.

Both external and field sales reps can utilize their mobiles to quickly search for products as needed. After all sales reps are the drivers of business growth. They fill the gap between your organization’s goals and customers. In other words, they find and guide leads down the critical sales funnel. However, the journey to a successful product purchase relies heavily on efficiency. 

Additionally, the executive teams will be on their mobile devices on-the-go or after hours. As the decision-makers, they have to be aware of all updates. So any notification, change, or task waiting for approval on the catalog management software needs to reach them immediately. As such, this quick access to the interface speeds up approval. What this does is solve the inefficiency of teams waiting for feedback. Instead, executives can assess and approve (or reject) quickly. So all departments can get on with their next tasks promptly.

11. Built-in Workflow Speeds Time-to-Market

A decade or so ago, ecommerce was gradually revving up. But while time-to-market (TTM) was important, it was not until the massive competition of recent years made it critical. 

Catalog management software evolved to combat the issue of a slow product cycle. Because organizations need time on their side to one-up competitors, a robust catalog software has to help speed it up. That is why in 2021, a built-in workflow has been an important trend in the industry.

When it comes to launching a new product, a lot of steps go into the process. For example, there is an ongoing collaboration that includes the supply chain, marketing, and the design team, the creative team, and other facets. To sell a new product, the process starts from the very initial design process. Then, it continues on in a loop of organizing resources, planning, creating, testing, improving, and so on.

Because the pressure is high when introducing a new product, an organization must go about it carefully. Unfortunately, this can take a lot of time. Even more, there’s always a risk of finishing the process late, which has disastrous implications for revenue.

A New Product Introduction (NPI) workflow helps to alleviate this inefficiency. 

What is an NPI workflow? 

Workflow on a catalog management software unites the process with the data. Since all product information is already in one place, it makes sense to set up a workflow in the same place too. Doing so reduces the inefficiency of gathering data from various places.

A New Product Introduction workflow is a systematic way of doing all the tasks necessary to complete the process of creating and marketing a new product. 

In other words, workflow brings together all the teams included in the project. Then, it propels productivity by keeping everyone on task. So all sequential tasks move from one user to the other. For example, the design team sends a blueprint or plan to the supply chain, which uploads parts data onto the software. When one task is complete, everyone is notified. 

Smooth communication is key to a quick time-to-market.

12. Time-saving Automatic Item Setup Sheets 

In order to sell to retailers, it’s necessary to prepare load sheets. Populating retailer load sheets is the first step to sending your products to various channels. However, importing product data is incredibly time-intensive. Understandably, copying and pasting product data from neverending excel sheets is a lot to handle. Not to mention, the manual process leaves room for many errors. 

Yet, it doesn’t end there. Depending on the number of retailers on which you want to sell, it could mean setting up various sheets with specific standards for each retailer. 

That’s why a more automatic method is required. Hence, the rising importance of ready-to-go item setup sheets. When built into a catalog management software, it revolutionizes the retailer import and export process. Let’s see how item setup sheets have done so, but first, let’s get the basics down.

How do automatic item setup sheets eliminate inefficiency?

With so many channels, it’s more important than ever to keep an eye on the time.

However, our attention can get divided between setting up products for each and every retailer. Teams have to be careful about ensuring product data fits the requirements. On top of that, surveying the sheets for errors is so necessary. Yet, no matter how many times you double-check, there is always a chance for human error. 

Hence, this is why the addition of item setup sheets on catalog management software is a significant feature. Instead of manually filling in all those retailer load sheets, it’s possible to complete the task automatically. And in less time too.

Benefits of ready-to-go item set up sheets:

  • Easier to import and export in-bulk
  • Conform to retailer requirements with little effort
  • Automatically send to retailers with one click
  • Only update product data once

How does it work on catalog management software?

Catalog management software acts as a hub from which you can complete item setup sheets for each retailer. What that means is that all product data is already stored in one place. So when you want to push your products to a retail partner, all the information is available.

A catalog management software with item setup sheet templates provides the tools necessary to send data to retailers.

Sending product information to Amazon? There’s an Amazon item set up sheet. Selling to Target? There’s an item setup sheet for Target. The list goes on. In general, this system eliminates inefficiencies in trying to cater to each and every retailer. 

Finally, updating product data is simply stress-free. Once an edit is made to your master product information on the hub, it automatically updates. Across all channels and retailers, the data remains consistent. No more multiple spreadsheets and out-of-date copies. Additionally, there’s no need for manually updating each retailer item sheet.

13. Catalog Management Software Enables Global Selling

It’s no secret that selling on a global-scale is has major implications for revenue.

After all, the Internet of Things has made it possible to enter markets in many other countries. Global scalability is a real goal for many organizations, considering the estimated outlook of $190.79 billion for global sales for 2021. Now, although COVID-19 contributed to a decrease compared to the original estimate (due to India and China’s markets), global ecommerce is still your playing field. Especially for smaller ecommerce businesses, new or ongoing.

That being said, selling globally is quite an undertaking.

Businesses must consider a lot of factors. For example, what global markets hold promise for their niche? What languages can their store support and how? Where do you start with currency? How do you choose a reliable supplier in another country?

Of course, the complexity depends on your retail partners, sales channels, and shopping cart applications. Some software can facilitate globalization easier than others.

Fortunately, you can consolidate this process with catalog management software. Because of global ecommerce demands, such software has stepped up to support localization-friendly features.

14. Supports App Integrations for Consistent Data

Behind a modern catalog management software’s rich syndication network is API integration.

An API, or an application programming interface, connects one software to another. What this connection does is transfer data easily. Usually, an organization would manually add or update data to each relevant tool they use.

For example, if there is new product data coming in from the supplier, they would then have to manually add it to any retail spec sheets, marketplaces, perhaps their ERP. Instead, APIs send data wherever an organization chooses, even automatically. So  

Why should catalog management software include APIs?

Consistency is important for an ecommerce organization. That’s why being able to integrate with other apps is big for catalog management software today.

With APIs, there is an elimination of inconsistent or missing data. As we all know, manual work can lead to human error. In contrast, the automation of APIs updates product information immediately. This is what drives syndication to retailers, marketplaces, and other sales channels.

Even more than that, integrations fuel consistency in work across departments. In other words, it brings together the different parts of an organization. The enterprise management, the inventory, the sales, the customer service, and any other areas are all on the same page. Even external sources, like suppliers and retailers, can receive information via APIs. Sending data to any of these outlets is faster. In turn, this improves productivity and allows all parties to save time.

What integrations can catalog management software support?

Each catalog management software differs in the applications it connects to. But generally, the following are some common integrations an organization can benefit from in 2021.

Shopping Cart Integrations

In addition to retailers, organizations might sell on shopping cart sites like the following.

  • BigCommerce
  • Magento
  • PrestaShop
  • Shopify
  • Umbraco
  • WooCommerce

These web-based applications allow businesses to have their own independent storefront (meaning without a third party retailer or marketplace). As per the name, they are built to streamline the customer shopping process. To do this, they offer a way to save all products a user adds to their cart while they browse the site.

Back-end Integrations

The process behind an organization is the foundation of a store’s performance. That’s why so many applications exist to support each facet. A lot of departments, teams, and external sources need to come together for streamlined work. The following integrations are valuable components to connect to your catalog management software.

  • Enterprise Resource Management: This software compiles all of an organization’s data from all of its parts. The goal is to improve your processes based on the data, as well as keep track of all resources. For example, you have a bird’s eye view of manufacturing, supply chain, or a compilation of all analytics. 
  • Customer Relationship Management: To maximize your sales, a CRM is an efficient tool that organizes your lead generation. It enables an organization to keep track of all customers’ data, to improve follow-up methods. It also helps in ensuring customers receive orders on time and get their questions resolved efficiently. When connected to a catalog management software, it is easier to personalize to the customer with that data.
  • Inventory Management Software: When you have a tight connection between your catalog management software and inventory, it’s increases the quality and value that your customer service teams can provide. With data about stock levels, order and tracking information coming in, customer service reps with access to the catalog database can relay this information to customers quickly.

Other integrations

Catalog management software may also support linking to external storage, file-sharing services, and design software.

  • Dropbox
  • Box
  • Egnyte
  • Adobe InDesign

Such integrations make it easy to upload any new files as needed, or to package the catalog management software’s product data in a neat folder via these file sharing services.

Overall, businesses value the ability to integrate all their systems. That’s why in 2021, catalog management software must be able to support all these connections.

15. Promotes Accurate Content for Reduced Returns

Today, publishing unfinished or lacking content is dangerous. In fact, about 98% of consumers turn away from incomplete product pages. Understandably, if not all relevant information about a product is available, it’s not enough to make an informed buying decision. In worst-case scenarios, businesses will see a high return rate. Despite sales, if a product does not match its product description, customers will be dissatisfied. At the end of the end, increased returns trump sales growth. 

Recognizing the importance of content completeness, catalog management software must provide a way to assess product pages. 

What is content completeness?

A complete product page has to be robust. In other words, it must be rich with utmost, descriptive copy, features, benefits, and all relevant specs. Additionally, there must be a good number of rich images, graphics, or videos. 

A catalog management software has to include completeness scoring features in 2021. For each product, the software can generate a score for how comprehensive it is. For example, if everything seems complete but a couple of bullet features are missing, you will know. If a product page has everything but some tags and metadata missing, you will know. In other words, the interface notifies you if anything is lacking. It does this with a completeness score.

How does catalog management software do this?

Completeness scoring will display how far along your product content is. Are there any elements missing? Do you have all tags and keywords filled in? Are titles optimized? Are digital assets linked and tagged properly? Every part of your product page is analyzed to avoid missing any important details before publishing.

Benefits of Completeness Scoring

Assessing how complete your content is eliminates a lot of inefficiencies. Ultimately, it leads to customer satisfaction. With the following major advantages, you can ensure 

  • Reduce returns: When content is complete, subsequently customers have all the information they need. Hence, they can make an informed buying decision. The product they receive will match the content perfectly, leading to reduced returns.
  • Save time: No longer is there a need to survey every single product. A catalog management dashboard gives an overview of what products require more content. That way, you save time searching and focus more effort into satisfying content requirements.
  • Customizable – Choose what features you want to prioritize for completeness.

16. Content Grading Functionality for Higher Conversions

Businesses find that, in 2021, the stakes are much higher. With new ecommerce stores popping left and right, you need to prove your store’s value. To do so, content is what you have the most control over. There could be thousands of the same product, but great content quality helps put you ahead of the competition.

Content grading is a system for assessing the quality of a product page. In contrast with completeness, which checks if all elements have been completed, content grading is subjective. It essentially compares how optimal a product page is. 

How does content grading work?

A catalog management software will have personalized settings for content grading. Businesses can decide on a set of necessary items that match their goals for quality. Then, the software assigns a grade based on those standards.

For example, you can set a grade of A+ for content that includes at least 5 bullets and features, 5 product photos, maybe a video, and at least 3 main keywords in the description. A score of B might mean there are only 4 bullets, and no video. You get the picture.

Because it is dependent on the business, this feature is totally customizable. Although it may feel disconcerting to “grade content” without a standard level of quality, think about it another way. Content grading leaves you open to explore what best works for your business.

Of course, you can gain insight from industry comparisons – looking at similar content in the same business niche. However, in the end, all that matters is continually performing better than you did before. Content grading lets you set parameters to measure how well your content is doing. And you can always test out different content standards and compare them. All in all, you have the ultimate freedom and creativity for data-driven exploration.

Why is content grading important? 

The content grading feature is critical for conversions. It helps maximize your efforts for optimal product pages. In order to garner more action, content must always be A+. 

Usually, an organization may go into this blind. They create content and meet their qualifications as best they can while hoping for the best. 

With content grading, it allows for definable characteristics that indicate a level of quality. No matter the status quo of your industry, there’s always an unexpected way to set yourself apart. So content grading makes the task more grounding since content can really go any which way. 

17. Enhanced Content Pages to Reduce Bounce-offs

In marketing, there’s content, which is the basis of modern advertising online. And then there’s enhanced content.

In general, enhanced content refers to a product page with original brand elements using next-level visuals and copy. Enhanced content may follow a certain artistic structure, much like a digital magazine spread. It showcases detailed product images that are richer than the standard product photography.

Additionally, it tells a story, with a highly intriguing product description, features, and benefits displayed creatively. Although not necessary, enhanced content offers an advantage over competitors.

Enhanced content keeps visitors on the page

Enhanced content is known for its tremendous impact on delighting visitors.

According to Walmart’s partner RichContext, enhanced content can improve conversions by 10-20%. If anything, it definitely reduces bounce-offs.

As we all know, rich digital assets are engaging. So we don’t need statistics to know that the more impressive a product page is, the longer a visitor will stay on it. Something unique like enhanced content simply grabs attention.

After all, humans digest visuals much easier than text. Especially when it’s compelling and includes useful details.

Benefits of enhanced content:

  1. Promote a consistent brand message
  2. Stand out from competitors
  3. Better Search Engine Optimization 
  4. Provide informative product details

How does catalog management software support enhanced content?

Why separate the creative process from the product data truth?

All the marketing content you need is already on the software. So there’s no time wasted compiling all your digital assets, descriptions, bullets, and specs.

A major trend for catalog software is to provide retailer-specific templates.

For example, the A+ Pages template for Amazon is ready for you to simply input your desired copy and digital assets.

Some retailers require an approval process for enhanced content. While it may take some time, you can ensure efficiency on your end. Templates ensure that you follow the retailer’s requirements before wasting your time. Overall, this maximizes your return on investment, because there’s minimal effort alongside faster publishing. 

This trend is gradually gaining traction. Catsy’s PIM software is currently in the works for supporting high-quality enhanced content. 

Final words

Historically, catalogs have had a vital role in driving revenue, both offline and online. We’ve come a long way from the initial mail-order sales catalogs. Yet, aspects of modern ecommerce will still find a way to utilize both print and digital. 

With a strong catalog management system, businesses can speed up a variety of processes, with minimal product content mistakes. Even further, elements of a catalog management software in 2021 will enhance and enrich any catalog.

Overall, it makes for a better experience on all accounts.

Catalog software supports more business models, more channel syndication, more ecommerce material, robust digital assets, and product descriptions. At Catsy, our PIM software offers catalog management tools that deliver all the advantages. We work with businesses to streamline product data storage and catalog creation. 

Catalog management improves the work of all teams for bigger, better, and faster processes. 


Catsy has been providing unique value to the product information industry since 2003, allowing businesses a way to achieve high-quality product content. Our product information management (PIM) software centralizes all product data, so you can manage and share data with internal teams, retailers, and multiple platforms. Revolutionize your business with Catsy’s accuracy, automation, and optimization. To learn more, visit us at


Product information management (PIM) is a catalog software tool built to speed products to market.

Digital asset management (DAM) is a software used to organize and enrich digital assets.