Save InDesign PDFs – [Video Tutorial]

It also helps them to ensure that they have complete control over the entire lifecycle of their product content from creation through delivery to the post-purchase experience.

PIM and DAM streamline product content so your teams can easily create marketing collateral and post-purchase materials that enhance the buyer experience.

PIM and DAM provide more opportunities for you to drive revenue with product content. Read on to learn how!

Save InDesign PDFs Video Tutorial

In this video we go over how to save as InDesign PDFs. Although packaging files is standard for sending print work to press, often times it is necessary to create small InDesign PDFs that can be emailed easily or used as quick printouts of your work. Learn how to best optimize your file along with how to adjust settings for small file size while still preserving image quality.

Save InDesign PDFs

In this video we are going to go over how to save documents as PDF for email and previews. If you are getting your work professionally printed chances are you are going to package the document, which I have gone over in another video. This video is for if you are printing a draft office computer or sending a draft over email.

To export your video you’re going to want to go to file export or Apple E on Mac. In the drop down select Adobe PDF (Print). Next, InDesign opens the settings window which is extensive but pretty easy to navigate. A lot of the time you will be ok with default settings.

Change File Size

So the first thing I am going to do is select smallest file size for preview. This won’t be good in all situations, but for an email preview this should be good. You can also make your own presets and save them for quick exporting later.

Pages or Spreads

Under pages, you can specify if you want to export the whole document or if you want to just do certain pages. If you want specific pages you can type them in as ranges such as 1-2 with a comma in between ranges for multiple. The next option is for spreads or pages. Spread view shows you a book view where as pages separates each page.


Next is Compression. These controls give you the power to change how large or small the file is. With each preset these are auto generated but you can make more granular adjustments here. I’m not going to leave these as default. One thing in this section that I typically change is I uncheck “Compress Text and Line Art” because sometimes if I am using a line that is .5pt, exporting to PDF will change it to 1pt.

Marks and Bleeds

As far as Marks and Bleeds go, these are primarily used when you are getting a document professionally printed. If you are just exporting for a quick print or email preview like we are in this video, bleeds aren’t necessary. Feel free to check out our Bleed and Slug video if you want more information on this topic.

Finishing the Export

I’m going to skip over the rest of the settings because they are not especially important in this scenario. After clicking export you can see the file and check if the quality is up to your standards or if you need to make adjustments in compression. Right clicking the file to Get Info will show you the size of the file and it if is suitable for email. This size looks great, and the document looks good, so now I can go ahead and print a preview or email my document.

How Catsy Helps

Catsy Automatic Catalog Creator completely eliminates the need to fuss over export settings, creating an index, or manual design. In four quick clicks sales reps and non-designers can quickly create opportunity specific catalogs to send to prospective customers. To learn more check out Catsy PDF Catalog Software.